Important Dates  
17 May 2013  
Abstract Deadline  
21 June 2013  
Scholarship Application   Deadline  
31 July 2013  
Scholarship Notification  
18 October 2013  
Exhibition application deadline  
23 October 2013  
Online payment and money 
transfer deadline  
31 October 2013  
Registration Deadline  
6-8 November 2013  
Conference Dates  

Logistical Information

1) Date

  • 6-8 November 2013

2) Venue

  • Imperial Queen’s Park Hotel (For taxi: โรงแรมอิมพีเรียล ควีนส์ปาร์ค สุขุมวิท 22)
    199 Sukhumvit Soi 22
    Bangkok - 10110, THAILAND
    Tel: + (662) 261-9000; Fax: + (662) 261-9496
    http://www.imperialhotels.com/queenspark/index.html

The hotel is located on Sukhumvit Road Soi 22 (sub-street) in the heart of the city and near Emporium Shopping Complex. The nearest sky train (BTS) station is Phrom Phong Station. For more information on the BTS, please visit: http://www.bts.co.th/customer/en/02-route-current.aspx

3)  Conference Website
Please visit the conference website
http://www.lc.mahidol.ac.th/mleconf2013/about.htm to view the conference agenda and check for updates.

4)  Accommodation
All participants are responsible to make own arrangements for accommodation directly with the hotel of your choice. Please note that due to peak season, early hotel booking is highly recommended.

5)  Provisions
For all participants, breakfast is included in the room price and lunch/coffee will be provided during the conference (6-8 November 2013). A welcome reception will be hosted by UNESCO on the first evening of the conference (6 November 2013).

6)  Visa
Participants should ensure that their passport is valid for at least 6 months from their travel dates. If a visa to Thailand is needed, the application process should be started immediately. Please contact the Royal Thai Embassy/Consulate in your country or check this website http://www.mfa.go.th/main/en/services/123 for more information on visa requirements and applications. Should you encounter any issues with obtaining your relevant visa, please inform conference secretariat coordinator immediately.

7)  Computer and Communication
Participants are requested to bring a notebook computer for their own use during the consultation. Internet service at a special rate is inclusive in the room charge for participants staying at the hotel; the internet password can be obtained from the reception. One internet account will be available for use at the conference room by the secretariat. Additional regular internet service charge in the meeting room is THB 375/day/account. For other official communication costs (international phone call, fax), participants should pay the hotel directly upon check-out and keep the receipt so that costs can be reimbursed with travel expenses after the consultation. Please check telephone service charges at the reception before use.

8)  Currency Exchange Rate
The commercial rate is subject to change daily. The exchange rate for cash is slightly lower than for travelers’ cheques. There are banks and currency exchange kiosks located at the airport and near the hotel, but you may exchange from the hotel cashier as well. Currency exchange rate (counter rate) as of April 2013: US$ 1 = Thai baht 29.30 approximately (http://www.scb.co.th/en/personal-banking).

9)  Climate in Bangkok
November in Bangkok is the beginning of the cool season. Temperatures are expected to range between 24 °C (night) to 34 °C (Day) approximately. The weather is likely to be pleasant, but with relative high humidity at times. For more information on current weather forecasts, please visit http://www.tmd.go.th/en/province.php?id=37. Isolated rain showers are unlikely, but could occur so a small umbrella might be useful. It is also advisable to bring your own appropriate clothes (a light jacket / shawl or scarf for ladies) as the meeting room will be fully air-conditioned.

10)  Transportation
Bangkok’s Suvarnabhumi International Airport is located approximately 30km east of Bangkok. Please see the following web site for a map of the Suvarnabhumi International Airport: http://www.bangkokairportonline.com/node/85. There is only one airport terminal; the arrival hall is located on level 2 while the departure hall is on level 4.

Participants are responsible for transport arrangements to and from the port of departure and arrival. There are three ways to get to the hotel: public meter-taxi, limousine service, and Airport Rail Link.

  • Public meter-taxi: can be found in front of the Terminal (level 1, ground level). There will be counters to queue at, and upon telling them your destination, both you and the taxi-driver will be given a taxi ticket. Travel to downtown Bangkok costs around B200 to B400 and there is a compulsory airport surcharge of B50 which is added to the metered price. Journey time is anything from 30 minutes to over an hour depending on the traffic; you may instruct the taxi driver to take the expressway, in which case a toll fee of B45 should be paid up front by the passenger. Ensure you have small change of at least 100 baht denominations, as taxi-drivers usually do not have change for larger ones.
  • Limousine: To get a limousine, contact the Limousine Service Center at the arrival level. The limousine pickup area is located along the outer curb, straight outside the terminal building. Please be advised that the limousine services in Bangkok are much more costly than public meter-taxis, ranging from 1,000 up to 1,500 Baht per car.
  • Airport Rail Link: Getting to the hotel requires changing at the city station Phaya Thai, onto the sky train (BTS), see: http://airportraillink.railway.co.th/en/index.html. The nearest BTS station to the hotel is Phrom Phong. For more information on the BTS, please visit: http://www.bts.co.th/customer/en/02-route-current.aspx
11)  Medical Emergency
In the event that you should require urgent medical attention, please contact the hotel’s information desk (24 hours). The hotel has first-aid kits available for basic medical care. The nearest hospital to the hotel is:
  • Samitivej Sukhumvit Hospital
    Address: 133 Sukhumvit 49, Klongtan Nua, Vadhana, Bangkok 10110
    E-mail: info@samitivej.co.th
    Call Center: Int’l call: +662 711-8181; Domestic call: (02) 711-8181
    http://www.samitivejhospitals.com/Sukhumvit/en
12)  Language
English will be the working language of the consultation.


 Please download logistical information note in pdf.

 
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